Departments can be used to identify different areas of operation within an organisation. Transactions can be allocated to a Department for later analysis and reporting. Examples of where Departments have been successfully used are: to identify different trucks within a Transport Company; Warranty, Service and Sales operations for Spare Parts Sales; and Retail, Wholesale and Duty Free operations within a Distribution Organisation.
Invoices and Credit Notes can be entered in "Batch Mode" allowing for multiple transactions per batch. Batches can be saved and recalled at a later date to be edited as required, prior to finally committing them.
Individual payments can be entered outside of the using payment processing options. These payments can be allocated against specific Invoices and Prompt Payment Discount accounted for.
Transactions may be held as "Open", and thus be edited and updated at a later date. This enables Invoices to be created before being sent to departments for authorisation, and updated at a later date when authorisation is received.
You may wish to make a regular payment to a Supplier for, as an example, rent or hire purchase. A repetitive transaction facility enables you to set up the charge automatically, nominating how often and how much selected suppliers will be paid. The Invoice is created according to the frequency and the payment can then be made using the usual payment procedures.
Delivery Dockets (Packing Slips) can be entered on their receipt to bring items "into stock" without having the Invoice. Items are entered at the nominal value and Delivery Dockets can be recalled for adjustment and re-pricing on receipt of the invoice. Delivery Dockets may be cross-referenced to and used in conjunction with Purchase Orders.
Supplier transactions can be exported in a number of formats allowing for the easy transfer of information to third party systems and for external analysis.
Where suppliers offer early payment incentives, relevant information including due dates and discount amounts can be recorded and tracked through the Prompt Payment Discount facility. This facility tracks discounts offered at the time of invoice entry and through to the payment process.